I. STRAW POLL MEETINGS:

A. Campaigns are not limited to the number of representatives attending each meeting; however, each campaign must designate one staff member as the primary contact for the event.

B. Meetings are scheduled as follows:

- June 1, 1999 3:00 p.m.
- July 6, 1999 3:00 p.m.
- August 3, 1999 -- 3:00 p.m.

All of the above meetings will be held at:

Republican Party of Iowa
521 E. Locust
Des Moines

C. Minutes from the June and July meetings will be mailed to all campaigns within a week of the meeting. The August meeting minutes will be mailed within 2 days following the meeting.
 

II. CAMPAIGN MATERIALS:

A. Doors at Hilton will be opened from 8:00 a.m. until 12:00 noon on August 14 for campaigns to decorate, hang banners, etc. Use the south upper-level entrance.

B. Campaign banners, signs and posters may be hung inside the Coliseum as well as on the concourse level at Hilton. Signs and posters may be taped to the concrete surfaces of the Coliseum with duct tape only. The duct tape will be provided by Hilton; tape may be picked up from Sara Miller or Dee Stewart on August 14, between 8:00 a.m. and noon. No taping is permitted on doors, or glass and wood surfaces. Banners may be hung with rope.

C. Banners may be hung inside the Coliseum, but there is very limited space for large banners. Banners may be hung on the face of the wall of the balcony level, but cannot extend above or below the concrete surface of the balcony face wall. Nothing may be placed over any of the air ducts inside the Coliseum. To meet these constraints, the maximum size for banners placed on the balcony face is 54 inches wide by 42 inches tall.

D. No campaign materials may be hung in the area directly behind the stage/podium or on the draping around the stage. The area is designated for RPI banners only.

E. NO STICKERS of any type are permitted. If your candidate's sticker is found on any surface at Hilton (inside or outside), your campaign will be charged a $5 per sticker clean up fee by the Iowa State Center.

F. Tables will be available for campaigns and organizations to distribute materials on the concourse level. Any materials given away free of charge are allowed. Donor card and information will be permitted. Campaigns and organizations may reserve up to 2 tables at a cost of $250 per table, payable to RPI. Each campaign must reserve and pay for their desired number of tables by contacting Sara Miller or Dee Stewart by July 30, 1999. Tables will be numbered and assigned to campaigns and organizations by a draw of a hat at the August 3 meeting. Iowa State Center will not make changes/additions on event day.

G. Campaign materials may not be placed on chairs inside the Coliseum.

H. Campaigns may not hand out materials inside the Coliseum.

I. Balloon drops, and other special effects, must be approved by RPI and the Iowa State Center, and must be coordinated through Sara Miller or Dee Stewart and the Iowa State Center Event Coordinator by July 30, 1999. Some special effects may be subject to additional insurance, licensing, or other requirements by the Iowa State Center. Each campaign must provide their materials -- balloons, bags, or other similar effect set-up. Hilton will hang bags for each campaign. The Iowa State Center reserves the right not to hang bags or other special effects if they do not meet Iowa State Center safety standards. If additional charges are incurred as a result of the special effect, that campaign will be billed by the Iowa State Center.

J. No mylar balloons are allowed. Helium balloons are allowed but must be tied and weighted. Please notify Sara Miller or Dee Stewart if your campaign is bringing a helium tank into the Coliseum. Iowa State Center staff must take care of transporting the tanks once inside Hilton.

K. Campaigns are responsible for taking down their own banners and signs and removing any left-over campaign materials at the conclusion of the event. Any materials remaining will be discarded.

L. No sticks, sign posts, flag poles, or other similar potentially dangerous items may be brought into the Coliseum. Banners or flags that restrict other guests' view of the stage, or otherwise interfere with their participation in the event, are prohibited. Small, handheld flags on dowels no longer than 18 inches are permitted.
 

III. DOORS/ENTRIES:

A. All Straw Poll attendees enter through the upper level south door or upper level west door. Only mobility-impaired individuals may enter through the lower level west door.

B. Doors open at 2:00 p.m.

C. If attendees enter and leave building, they will be allowed to re-enter at a later time.
 

IV. PARKING:

A. Each campaign will receive 10 VIP parking passes. You may disburse them however you wish; however, there will not be reserved parking for your candidate, except for these VIP passes.

B. Parking in fire lanes is prohibited.

C. Iowa State Center personnel will direct buses to special bus parking area.

D. Iowa State Center personnel will direct general parking.

E. Handicap parking is available on the west side of Hilton.
 

V. TENTS/RECEPTIONS:

A. Spaces on the grounds of the Iowa State Center, used for pre-event receptions, parties, etc., will be auctioned at the July 6 meeting. Payment for the space must be made in full to RPI by July 9 at 5:00 p.m. If payment is not made in full by the deadline, the space will be forfeited to RPI and auctioned again. Campaigns must contact Craig Wiebke at 515/--294-3347, to make arrangements for tents, rooms, catering, etc.

B. Arrangements to serve alcohol on the grounds of Iowa State Center must be made through Craig Wiebke at 515/--4-3347. Alcohol must be served through Iowa State Center catering department. Alcohol may not be brought onto the premises of the Iowa State Center through any other means.

C. Each campaign is responsible for costs incurred at the Iowa State Center, including expenses for specific requirements of their campaign's activities, as well as their campaign's proportionate portion, according to worth of each pre-event space, of overall event expenses for items shared by all campaigns. These items include, but are not limited to, traffic directors, paramedics, police, portable toilets, and utility locates. The Iowa State Center must receive a deposit for the full amount of the campaign's estimated expenses no later than July 30, 1999. Each campaign is also responsible for arranging for, and payment of, the rental of tents, tables, chairs, and any other equipment required for their activities.

D. All decorations, banners, signs, etc. must be confined within the borders of the campaign's assigned area. No signs, banners, or other decorations may be placed within a campaign's area, or on the area's perimeter, in such a way that it faces outward or interferes with another campaign's area.

E. Any banners hung outside on Iowa State Center grounds must have wind-slits to allow air to flow through them.

F. The use of sidewalk chalk, or any other item that may deface Iowa State Center property, either temporarily or permanently, is prohibited.

G. Any streets or sidewalks that go through a campaign's assigned area are considered "public areas", and may not be obstructed or decorated in any way.
 

VI. TICKETS:

A. Ticket cost is $25 per person.

B. 4 types of tickets will be used, distinguished by color:

-General admission (balcony) - White
-Reserved seating (on the floor) - Blue
-Complimentary (on the floor) - Green
-Non-voting guest (balcony) - Orange

C. 1,000 reserved floor tickets will be held for campaigns. Each campaign will be allotted a block of 100 seats. These sections will be reserved until July 6, 5:00 p.m. If your campaign has not sold their section by July 6, 5:00 p.m., they will be released. Tickets are considered sold when RPI has received payment in full. At that time, the campaign completing the sales of their 100 tickets first will have the opportunity to purchase any and all unsold floor tickets.

Floor seating will be reserved according to the order that campaigns complete the sale of their 100 tickets. The campaign completing the sale of their tickets first gets first choice of reserved section; the second campaign to complete their ticket sales gets the next choice of reserved section, etc. If more than one campaign simultaneously purchases their full allotment of tickets, a drawing will be held to determine priority seating. Any additional floor seats remaining after the July 6 meeting will be divided evenly among the aforementioned campaigns. A subsequent drawing will be held to determine the location of the remaining seats for each campaign.

D. Seating within each reserved section is first come, first served. Each campaign is responsible for letting their supporters know their assigned section. It is also the responsibility of each campaign to see to it that their section is filled with their own supporters.

E. Complimentary tickets will be used only for:

- RPI Package Plan members
- Dignitaries as determined by RPI
- State Central Committee members

F. Candidates, spouses and four (4) staff members from each campaign will be admitted free of charge. These individuals will be admitted through the lower level west doors. Names of the staff members must be submitted to RPI by the August 3 meeting; special passes will be distributed at that time.

G. Tickets may be purchased through RPI Headquarters from 10:00 a.m. on June 14 until 12:00 noon on August 13, 1999. Tickets may be purchased at the Hilton Coliseum box office from 8:00 a.m. until 8:00 p.m. on August 14, 1999.

H. Tickets may be purchased with:
- Cash
- Check
- MasterCard
- Visa

For reporting purposes, all ticket buyers must provide RPI with their name, address, occupation, phone number and signature.

I. NO ONE WILL BE ALLOWED TO PARTICIPATE IN THE STRAW POLL WITHOUT PURCHASING ATICKET. COMPLIMENTARY TICKET HOLDERS LISTED IN E AND F MUST PURCHASE A TICKET IF THEY DESIRE TO VOTE IN THE STRAW POLL.

J. No refunds will be issued.

K. Once tickets are purchased and leave the RPI office, they are no longer RPI's responsibility.
 

VII. PROGRAM:

A. Doors for the Iowa Straw Poll open at 2:00 p.m. Voting will be open from 2:00 p.m. until 8:15 p.m. Voting participants may vote before, during, or after the candidates' speeches. Results will be announced at 9:00 p.m.

B. Each candidate gets 10 minutes to speak, with a 3 minute rally time prior to speaking. If rally time goes longer than 3 minutes, it will run into candidate speaking time. A campaign may rally and speak in another order during its 13 minutes if approved by the RPI staff. Timers will be seated in front of the podium and will signal each candidate with a yellow flag when they have 1 minute remaining, a red flag when no time is left. Mics will be cut after 10 minutes.

C. There will be no stand-in speakers; only presidential candidates themselves will be allowed a forum.

D. RPI provides standard sound equipment -- no wireless mics. Teleprompters are not provided by RPI. If a candidate wants a teleprompter, the campaign must make arrangements and incur the cost. If teleprompters are used, they must be set up before the program begins and remain set up until the program concludes.

E. Speaking order will be determined at the last Iowa Straw Poll meeting on August 3 by a draw of a hat. Program outlines will be faxed to each campaign on August 9.

F. Pyro-techniques are allowed at Hilton, if operated by a federally licensed operator. Campaigns must provide RPI and Iowa State Center a copy of the operator's license and a description of the planned pyro-technique display. Campaigns, or the pyrotechnic company, must also provide an additional certificate of insurance per requirements stipulated by the Republican Party and the Iowa State Center.
 

VII. BALLOTING:

A. Balloting begins when doors open at 2:00 p.m. and continues until 8:15 p.m. when the voting booths are shut down. Votes will be tallied by the State Auditor's Office and results will be announced by emcee.

B. Poll will be conducted on a one vote per person basis.

C. Participants of straw poll shall be Iowa residents with appropriate picture identification who will be 18 years of age on or before November 7, 2000. ID's will be checked at voting booths.

D. All information obtained from straw poll will be made available to the media and to the campaign committees.

E. Voting machines will be used. The voting machines will be provided by the Story County Auditor. Voting machines will be positioned on the concourse level as well as on the floor of the Coliseum.

F. Each campaign is responsible for providing 10 volunteers. Two poll watchers from separate campaigns will be stationed at each voting pod. Campaigns must provide names of poll watchers to RPI by July 30, 1999.

G. Each campaign is responsible for providing 2 representatives to be present for tallying votes. Campaigns must provide names of representatives by July 30, 1999.

H. The State Auditor's Office will oversee the voting/tallying process.

I. Candidates will be listed on the voting ballot in alphabetical order according to last name.
 

IX. MEDIA:

A. The green room will be used as a press filing room.

B. Press members enter the building through east handicap ramp doors.

C. Parking for media is in parking section D-1.

D. The press platform is located directly opposite the stage; mult boxes will be provided.

E. Press may receive credentials on August 14, from 8:00 a.m. until 5:00 p.m. in the Green Room at Hilton.
 

X. MISCELLANEOUS

A. Any arrangements not explicitly addressed in these rules must be cleared by Sara Miller or Dee Stewart by July 30, 1999. We encourage creativity, however we must operate within the policies of the Iowa State Center, provisions of RPI's insurance waiver and in reaard to general safety concerns. Special requests made by each campaign will be kept confidential by RPI staff and will not be disclosed to other campaigns.

B. Each candidate will be assigned a holding room. Rooms will be available when doors open at 2:00 p.m. and may be used until the end of the event. We will provide table and chairs in each holding room.

C. Silly string and other similar products are not allowed on the Iowa State Center grounds or inside any of the buildings.

D. Hilton is a non-smoking facility.

E. No food will be served inside Hilton. Hilton concessions will serve non-alcoholic beverages at their prices.

F. No obstruction of traffic flow on outdoor stairways to either entrances or on the concourse level inside.

G. No animals are allowed on Iowa State Center premises, except those required for assistance to individuals with special needs.

H. RPI will provide music/band inside Hilton. No other bands are allowed inside the building; bands may play outside.

I. Any materials, banners, etc. left by campaigns will be thrown away.

J. A campaign may not remove another campaign's materials.

K. RPI will not disclose number of tickets sold or amount of money raised prior to August 14 at the conclusion of the event.

L. Photographers and/or videographers are allowed inside the Coliseum.
However, they will not be admitted into the building without a ticket.

* RPI RESERVES THE RIGHT TO AMEND THESE RULES AT ANY TIME. CAMPAIGNS WILL BE NOTIFIED OF ANY CHANGES WHEN THEY ARE FINALIZED.